Bookkeeping 101: Bookkeeping Basics for Small Businesses

Bookkeeping 101: Bookkeeping Basics for Small Businesses

bookkeeping 101

Regularly organizing and updating your books can help you catch that erroneous overdraft fee today, rather than six months from now, when it’s too late to bring up. While the job of bookkeeper may appear similar (or the same) as an accountant, they are only similar on the surface. A bookkeeper records all of the financial transactions for a business, while an accountant’s job is to interpret and analyze the data recorded by the bookkeeper.

bookkeeping 101

Cash basis accounting records transactions when money changes hands. This method doesn’t record invoices or your company’s outstanding bills until they’ve been paid. By maintaining up-to-date records, you’ll be able to make informed financial decisions and stay on top of your business’s financial health. After you have a bookkeeping system in mind, the next step is to pick an accounting software. There’s a variety of spreadsheet software you can use, such as Microsoft Excel, that can be used for simple bookkeeping.

Should you use accounting software for your bookkeeping?

Set aside a regular time each week or month to work on your accounting tasks. This will help you stay focused and ensure that you don’t fall behind. Having a chart of accounts for employee compensation can help you keep track of payments, avoid errors, and ensure that all employees are paid on time. This chart should include all relevant information, such as employee names, payment amounts, and dates of payment. The loans payable account is an important aspect of bookkeeping, especially if your small business has taken out loans to finance equipment, vehicles, furniture, or any other expenses. This account tracks the amount you owe and the payments that are due.

If you’re driving long distances for meetings, then you can keep track of your mileage and log how far you’ve travelled and the costs that go with it. Although, make sure you keep your records organised all the time and not just as a one-off. However, for the novice, the introduction of bookkeeping-specific vocabulary and the rules that govern proper bookkeeping processes can be overwhelming. The insights you get from your bookkeeping will help you reap the rewards of your business for years to come.

Finding the right bookkeeping method for you

Connecting you to a trusted network of resources created for your financial and personal success. So if you are one day ready to wave the white flag on handling your red and black margins, let one of BELAY’s experienced remote bookkeepers help. This is all the cash that flows out from your business, such as utilities and employee salaries. Navigating Law Firm Bookkeeping: Exploring Industry-Specific Insights Expand your bookkeeping knowledge by brushing up on the most common bookkeeping errors (and how to avoid them). In the meantime, start building your store with a free 3-day trial of Shopify. If Bench does your bookkeeping, you can also upload and store as many digital receipts and documents as you’d like in the Bench app.

bookkeeping 101

We believe that better banking products can make the whole financial system more inclusive. We’re not saying you’re going to be a brilliant bookkeeper overnight, but keep working on it. Focusing on these areas of bookkeeping is the secret to long term success for your business. There are some terms all business owners should know, especially when it comes to bookkeeping.

Assign Transactions to Specific Accounts

Falling behind on bookkeeping tasks can be overwhelming and stressful for small business owners. By hiring catch-up bookkeeping services, you can save time, avoid costly errors, and ensure that your financial records are accurate and up to date. If you need to catch up on your bookkeeping tasks, consider hiring a catch-up bookkeeping service provider today. At its core, bookkeeping involves keeping a record of all financial transactions made by a company, including sales, purchases, and expenses. These transactions must be recorded in a systematic and organized manner to ensure that they can be easily tracked and analyzed. Professional bookkeeping services ensure that a company’s financial records are accurate, up-to-date, and in compliance with all relevant laws and regulations.

bookkeeping 101

Know that you must record each and every debit and credit financial transaction, no matter how small it might be. Whether you’re an established or new business owner, here are seven bookkeeping processes to follow. As the name suggests, this account tracks all the revenue your business makes from sales. Recording and maintaining an accurate sales account will help you understand where your business is currently standing. This account tracks the purchase of any raw materials and finished products for the business.

Bookkeeping 101: Basics for Beginners

This account is a crucial component when it comes to calculating the cost of goods sold (COGS) — indispensable if you run an online or brick-and-mortar store. You just subtract the amount you paid to buy the raw material from the sales, and the remainder is your profit. This account deals with the money that your business owes to vendors, contractors, and other parties.

  • Many beginners often mix up bookkeeping with accounting, but these two fields couldn’t be more different.
  • However, it can be annoying, but bookkeeping is a non-negotiable part of your business.
  • By hiring catch-up bookkeeping services, you can save time, avoid costly errors, and ensure that your financial records are accurate and up to date.
  • She is a former Google Tech Entrepreneur and she holds an MSc in International Marketing from Edinburgh Napier University.
  • It’s critical that every debit and credit transaction is recorded correctly and in the right account or your account balances won’t match and you won’t be able to close your books.

Firms also have intangible assets such as customer goodwill that may be listed on the balance sheet. Effective bookkeeping requires an understanding of the firm’s basic accounts. These accounts and their sub-accounts make up the company’s chart of accounts. Assets, liabilities, and equity make up the accounts that compose the company’s balance sheet. Before you take on any small-business bookkeeping tasks, you must decide whether a single- or double-entry accounting system is a better fit. The entry system you choose impacts how you manage your finances and how your bookkeeping processes will work.

Whichever way you do it, it’s important to complete the process on a regular basis. Debits are recorded on the left side of an accounting ledger, while credits are recorded on the right side of the ledger. If you’re using double-entry accounting, which is recommended, you will have a corresponding credit entry for any debit entry you make, and vice versa. If you want to know what’s happening in your business and make the right financial decisions, bookkeeping should be a non-negotiable part of your business. This can be from new client work or even interest from your business bank account.

  • You can still go old-school and do this on physical books, but most businesses use computer booking software to record their accounts.
  • Let us dive right in and find out what bookkeeping is and how it can help your business.
  • Whether you balance your books using accounting software, bookkeeping services, or a combination of both, understanding how the process works is a critical skill.
  • Based on the needs of your business, you can evaluate the different virtual bookkeeping pros and cons to figure out if it aligns with your goals.
  • For example, if you’re making a loss in Facebook ads, it may be time to stop spending it and explore other marketing channels.