Sharing sensitive and important documents is a huge part of the modern day business. Remote working is becoming more commonplace and the ability to send documents quickly and efficiently is crucial to efficiency and productivity. Cyber attacks and data breaches are increasing, which is why it is essential to improve the way you transfer sensitive information to prevent it from getting into the in the wrong hands.
Sensitive information includes personal data such as bank account details health records, details of addresses. Confidential information is comprised of an organization’s policy documents, innovation secrets, and future plans.
Protecting sensitive documents is important regardless of whether you work in private or public sectors. Typically, these types documents are sent by mail or by email, which aren’t always the most secure methods. Emails are not always secured, which makes it vulnerable to spammers and hackers who can intercept the email and gain access to confidential and sensitive information. Sending files via postal mail is also not a very secure option as the document could be snatched and lost during the process of shipping.
Utilize an online secure document transfer service like WeTransfer, or Dropbox to secure your files. This type of software uses encryption technology to protect the files when they are transferred and received. It is also able to monitor and audit files so that you can determine who has access to which file, at what time and how it was downloaded or uploaded. This will allow you to comply with all applicable regulations and avoid penalties resulting from data breaches.