Inviting a group to gather in the same room can be a daunting task. With a workforce that is often working from home, in an office, or across the globe executive meetings must be productive and efficient to produce high-quality ideas and strategic thinking. The right software for corporate meetings can aid.
Board management software can help with the planning, organisation and running of meetings. It can include a variety of features like sending invitations and calendar updates, creating agendas for meetings and sharing them with others as well as distributing documents prior to and during the meeting, note-taking during the meeting as well as timers, action items and decision tracking, and also the generation of minutes.
A good digital platform for meetings should allow for easy searching of any board pack. This will eliminate the necessity to switch between paper documents. This is a huge time-saving benefit, particularly for meetings that could be referring to many documents. It is also cost-effective since the cost of printing large board packs is a significant expense.
Another key feature of a digital board meeting portal is the capacity to record and display votes. This ensures that decisions taken during the meeting are backed by transparency and accountability. This is a major benefit over traditional in-person or paper meetings, where the outcomes of a show of hands might not be recorded. This is useful for those who are unable attend meetings in person due to of health or travel concerns. They can vote online.